Friday, October 12, 2012

New Ideas

I love being organized.  I feel if I am organized I can be more efficient and better prepared to do whatever tasks I need to.  Recently two people have really helped me get better organized.  My youngest daughter, Stephanie, set me up with a new budget spreadsheet.  I think I like it better and just need to finish filling in the information for it.  Then I’ll copy it into my current spreadsheet and use it.  I have to keep the old one though as it has historical info I might need.

Tia, one of my new faculty members, gave me an idea on how to use a spreadsheet to track progress on projects.  She told me how she lists the projects on the left and the tasks in the columns.  I loved the idea.  I could see where I could use this to stay on top of the tasks I needed to get done and just keeping track of where I was with all the projects. 

Then today she tells me that for the bigger parts of the projects she has separate sheets for the details of the tasks.  Now I know this is beginning to sound geeky and maybe a bit compulsive (woman after my own heart).  As I looked at one of the tasks there are at least 25 tasks that go into it.  On my main sheet I just call it Formatting.  Then I linked it to the sheet where I talk about all the formatting tasks. 

Back to what Stephanie gave me, she incorporated conditional formatting in there.  I’m just using it to highlight the cell when I put my little x in it.  However, it gives a wonderful visual cue that look this is where I’m at. 

My new spreadsheet isn’t quite done.  I have tasks on my list that I’m not sure what it will entail because a few of the tasks I’ve not done before.  As I move through the process, I’ll continue to develop this spreadsheet.  I can also see this new spreadsheet having other purposes like in my genealogy, projects around the house, and even in developing the writing aspect of my writing projects – especially ones that include research. 

Perhaps I’ve taken my geeky compulsion of to do list a bit far with this latest development but I don’t think so.  I think it will just help me be better organized and maybe use fewer post its to keep track of everything.  To the two women who helped me out – thank you!  I’m thrilled to have the new tools that you shared with me.

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